Employment opportunities

The American Legion Department of Minnesota

Assistant Department Service Officer Administrator

Example of Duties & Responsibilities
  • Maintain a calendar, organize, and schedule meetings and appointments for DSO & VA&R committee.
  • Maintain contact list for internal and external organizations and agencies.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Carry out administrative duties such as filing typing, copying, binding, scanning etc.
  • Develop and maintain office filing systems.
  • Maintain office supplies.
  • Multitask projects, events as required.
  • Record accurate minutes of business meetings and distribute, publish minutes as required.
  • Veteran clients: reply to emails, telephone calls, referrals, or face to face inquiries, follow-up as needed.
  • Refer Veteran in need to DSO, MDVA Claims, County Veteran Service Officer after vetting as required.
  • Develop and update administrative systems to make them more efficient.
  • Become proficient with VetPros database.
  • Book and organize travel arrangements.
    • Coordinate between 12-15 VA&R Committee site visits annually.
      • Schedule and arrange the length of time for the site visit to meet with leadership and staff. Follow up with the site if they don’t respond with available dates/ times by the suspense date.
      • Official Call to Meeting is drafted and sent with specific details to the committee members and site coordinator by electronic means.
      • Facility questionnaires are sent to the site being visited and returned a week prior to the site visit and then send to the VA&R committee members for review prior to the site visit.
      • Ensure committee members complete travel vouchers for the site visit. Review for accuracy and forward to the Department Finance Liaison for payment.
    • National Washington Conference
    • DSO Schools
    • The American Legion Department Convention
    • National Convention
    • MACVSO Fall Conference
    • The American Legion Department Fall Conference
  • Process and maintain a database for all Legion accreditations statewide and submit form VA21s to The American Legion National Office for processing and informing claims representatives of their accreditation.
  • Create VA&R Reports, weekly, monthly, and annually.
  • Use software programs utilized by Department for website and social media functions.
  • Arrange for American Legion awards. Post Service Officer reporting (Pat Cliff award), National VA&R certificates of appreciation, staff recognition certificates, Physician of The Year from National American Legion Office VA&R Commission in DC.

Additional requirements as they arise or needed.

Role and Responsibilities
  • Provide clerical and administrative tasks for The American Legion Department Service Officer.
  • Provide resources and referral information to veterans.
  • Flexibility to travel several times a year attending veteran events and American Legion functions.
  • Execute a cyclical calendar of projects and events meeting established deadlines and suspense’s.
Qualifications and Education Requirements

Associates Degree/ 2year minimum performing clerical and administrative support/complete a government background check.

Preferred Skills
  • Proficient in Microsoft Office, Teams & Zoom
  • Data entry
  • Proficient with VA Software Programs
  • Working with veterans
  • Interpersonal communication skills
  • Working with executive leadership
  • Working with veteran clients
  • Working with Minnesota Department of Veteran Affairs (MDVA)

Working with the National offices.

Send Resume to;

Email: jwolfsteller@mnlegion.org

Subject Line: Job Application

Attn: Jeremy Wolfsteller


Email: mmaxa@mnlegion.org

Subject Line: Resume
Attn: Mike Maxa 

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